01.Accountability
We.PLM is responsible for the personal information under its custody or control. Where We.PLM transfers personal information to a third party, We.PLM shall contractually require that a comparable level of protection is provided to the personal information transferred.
We.PLM has designated a Privacy Officer to oversee all ongoing activities related to the development, implementation, maintenance, and adherence to We.PLM’s policies and procedures covering privacy, as well as to ensure compliance with applicable laws and regulations.
2. Identifying Purposes
When We.PLM collects personal information, individuals will be informed of the identified purpose for which the personal information is being collected, at or before the time of collection.
3. Consent
Except where permitted or required by law, We.PLM will only collect, use, and disclose personal information with the knowledge and consent of the individual.
We.PLM will obtain either express or implied consent, depending on the nature and sensitivity of the information being collected, as well as the reasonable expectations of the individual.
Additional consent will be obtained whenever a new purpose for using personal information is identified.
Individuals may withdraw their consent at any time regarding the continued use or disclosure of their personal information, subject to legal or contractual restrictions and reasonable notice. In such cases, We.PLM will inform the individual of any implications resulting from the withdrawal of consent.
4. Limitation of Collection, Use, Disclosure, and Retention
We.PLM will only collect personal information necessary to fulfill the purposes identified to the individual.
Personal information will only be used and disclosed for the purposes for which it was originally collected, in accordance with applicable laws and regulations.
We.PLM will retain personal information only for as long as necessary to fulfill the identified purposes and meet applicable legal requirements.
Once personal information is no longer required, it will be securely disposed of or destroyed in accordance with We.PLM’s Records Management and Retention Policy and/or client specifications, in compliance with applicable laws and regulations.
5. Accuracy
We.PLM shall take appropriate measures to ensure that the personal information collected is accurate, complete, and up to date, as necessary to fulfill the purpose for which it is being used.
6. Individual access
Upon written request, individuals have the right to be informed of the existence, use, and disclosure of their personal information, as well as to access that information, subject to applicable legal restrictions.
If a request for access is refused or restricted, We.PLM will provide a written explanation outlining the reasons for the refusal or restriction.
Individuals may also request corrections to their personal information to ensure its accuracy. Such requests must be accompanied by appropriate supporting documentation.
When personal information is collected on behalf of or entrusted to We.PLM by a third party, the responsibility for maintaining its accuracy and providing access or corrections will be governed by a formal agreement with that third party.
7. Safeguards
Personal information will be protected in accordance with We.PLM’s Information Security Policy and, where applicable, client policies and procedures, in compliance with applicable laws and regulations.
We.PLM implements appropriate security measures to prevent unauthorized access, use, disclosure, copying, or modification of personal information.
These safeguards may include locked filing cabinets, restricted physical access, password protection, encryption, firewalls, and other technological security measures.
The selection and implementation of these safeguards will be determined by the nature and sensitivity of the personal information being protected, ensuring an appropriate level of security.
8. Sanctions
Violations of this policy may result in disciplinary action commensurate with the seriousness of the infringement.
9. Compliance
We.PLM members are expected to comply with all aspects of this Privacy Policy and to support others in doing so.All requests, questions, complaints, or violations related to this policy should be directed in writing to:
privacy@theweplm.com
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